President
Responsibilities:
Responsible for formulating the annual objectives for the P&C and delegating duties in order to acheive this plan. Chairs Executive, Convenor & P&C meetings, represents P&C in regular meetings with the School Principal. May also represent the P&C by attending Regional P&C Association meetings.
Vice President
Responsibilities:
Support the president and other committee members and subcommittee members. This includes taking an active role in assisting with any events being organised by one of the sub-committees, and escalating and resolving any issues encountered at the sub-committee level; Be prepared to take on independent projects as required from time-to-time. Attend the P&C & Executive & Convenor meetings and assist with issues arising; Be prepared to take minutes in the absence of the secretary. You maybe called upon to relieve the P&C president in their absence. You will also need to recruit someone to take over your position when you leave.
Secretary
The Secretary is the principal administrative officers of the Association. They contribute significantly to the smooth running of the P&C, and to maintaining transparent communications within the school community (through accurate minutes etc).
Responsibilities:
Takes minutes at each P&C meeting for distribution to all members prior to the next meeting; receives agenda items prior to and prepares agenda of each meeting in consultation with the President; keeps a continual record of the business of the P&C by maintaining minutes, P&C rules, attendance records and list of financial members; writes outgoing correspondence as needed; deals with and maintains a record of all incoming and outgoing correspondence; attends executive and P&C meetings; must be willing to receive queries from school community and direct appropriately.
Treasurer
Responsibilities:
Maintains financial records using Excel spreadsheets. Prepares monthly reports. Responsible for payment of any P&C expenses. Oversees payment of P&C accounts and invoices (joint signatory, along with President); Checks bank reconciliations at month-end & throughout the year. Presents reports at executive and P&C meetings. Prepares books and accounts for audit as required; maintains P&C insurances. Provides high level analytical review of financial results; Reviews any relevant annual sub-committee reports for consistency.
Communications Secretary
Responsibilities:
Creation and distribution of P&C Newsletter, Maintenance of P&C Webpages, Maintenance of P&C Calendar, owns and maintains school P&C email account, Facebook and all digital communication vehicles.
The Assistant Treasurer manages the planning and tracking of P&C financials, providing assistance to the Treasurer. Though not a signatory to the P&C account, the Assistant Treasurer helps with managing treasury for P&C events and stands in for the Treasurer when required.
Fundraising Coordinator
The Fundraising Coordinator is responsible and has oversight for all major fundraising activities within the P&C. Convene and run meetings of the Fundraising Committee. Oversees the Fundraising calendar. Take the lead and/or delegate responsibilities for specific school fundraising projects. Establish and maintain partnerships with local businesses to support our social & fundraising events. Works to obtain grants. Attends and reports to P&C meetings.